All features
One tool for your staff, your volunteers and your board of directors, all included in the plan.
Teams
Staff records
A complete record for each person, kept up to date effortlessly.
- Each person’s file: contact details, contracts, positions, documents, with what each person is allowed to see
- One-click invitations, everyone completes their own profile
- Onboarding and handover: welcome paths, departures, file transfers
- Organization map: who does what
- Custom roles: management, HR, accounting, coordination, board
Recruitment
Compliant job postings, published in minutes.
- Job posting generated in English and French, fully editable
- Your province’s posting requirements checked: pay, pay history, language
- Organization careers page and listing on the Samwell Job board
- Online applications, confirmed by email, with résumés
- Selection committee, interviews, candidate notices and handoff to HR
Volunteers
Volunteers are at the heart of your mission; managing them becomes simple.
- Shift scheduling and attendance confirmation
- Each volunteer sees only their own schedule
- Shift coverage visible at a glance
- Training and checks tracked, with reminders
- Volunteers are never billed
Time, pay and benefits
Leave, time and payroll
From timesheet to deposit, without re-entering anything.
- Timesheets approved by the manager
- Leave and absences based on the rules of each person’s jurisdiction
- Payroll: suggested calculations that you review, vacation pay and statutory holidays
- Reminders for government remittances
- T4 and T4A slips and records of employment (ROE) produced by payroll
- In Quebec: Quebec income tax, QPP and QPIP calculated, RL-1 amounts ready; producing the official RL-1 awaits Revenu Québec authorization
- Benefits tracked for each person
Reimbursements
No more lost receipts or mileage spreadsheets.
- Requests with a photo of the receipt, right from a phone
- A link without an account for a volunteer or an outside person
- Approval by the manager and tracking until payment
- Supporting documents filed for the accounting review
Coordination and communication
Activities, channels and rooms
The whole team on the same page.
- Activities and projects, with owners and deadlines
- Discussion channels by team or by project
- Room and equipment booking
- Team calendar: absences, birthdays, holidays and events
- A to-do list that gathers everything waiting for you
- Team surveys
Governance and strategy
Board space and decisions
A better informed board, decisions that get followed up.
- Board space: required reading, with read confirmation
- Electronic votes between meetings
- Decision tracking: owners, status, deadlines
- Members and annual general meetings
- Strategic plan, indicators and monthly reports
Compliance and privacy
Your province’s obligations, without doing the legal watch yourself.
- Mandatory training by province or territory, with reminders before the deadline
- Personal information register and access requests
- Access and change log
- Full export of your data at any time
- Legal calculations are suggestions: you accept or change them, and the source is cited
Operations and finance
Budgets, donations and subscriptions
Numbers ready when funders ask for them.
- Budgets and expense tracking
- Donations, donors and official receipts
- Accountability reports for funders
- The organization’s subscriptions: costs and renewals
- Audit file: documents filed by month, ready to send
Across every module
Security and access
Simple for the team, solid for your data.
- Sign in with Face ID, fingerprint, a password or a code by email
- Two-factor authentication for everyone, no exceptions
- Database hosted in Canada
- Global search and quick create from the keyboard
- Interface in English and French, dark mode, larger text and high contrast
A question about a feature?
Request a demo: we will show you the modules that matter for your organization.